Policy

Policy

Self-Archiving Policy

 

Revista Bio Ciencias, published by the Universidad Autónoma de Nayarit (UAN), is an Open Access journal committed to the unrestricted dissemination of scientific knowledge. To ensure the widest possible visibility, impact, and preservation of published research, the following Self-Archiving Policy is established in accordance with Creative Commons licenses and the principles of the Open Science movement.

This policy allows authors to self-archive their work in institutional repositories, subject-specific repositories, and personal or professional websites under the following conditions:

  1. Permitted Versions of the Article

The journal allows the self-archiving of different versions of an article, while prioritizing transparency and recognition of the final version of record:

  • Accepted Version (In Press / Accepted Manuscript): Authors may self-archive the version of the manuscript that has successfully completed peer review and has been accepted for publication. This version may already have a DOI assigned but has not yet undergone the journal’s final formatting, typesetting, or layout process.
  • Published Version: The journal authorizes and encourages the self-archiving of the final publisher-formatted version (PDF). This is the preferred version for dissemination, as it preserves the editorial integrity of the published work.
  1. Embargo Periods

Consistent with the journal’s commitment to immediate and free access to scientific research:

  • Embargo Period: Revista Bio Ciencias does not impose embargo periods. Therefore, self-archiving may be carried out immediately after official publication.
  • Availability: All permitted versions (Accepted Manuscript and Published Version) may be publicly shared and self-archived immediately upon acceptance or publication, without any temporal restrictions.
  1. Dissemination Conditions

To ensure proper self-archiving in institutional repositories, disciplinary repositories (PubMed Central, arXiv), or academic networking platforms (e.g., ResearchGate, Academia.edu), authors must comply with the following requirements:

  • Citation of the Original Source: Authors must clearly indicate that the article was originally published in Revista Bio Ciencias, including the name of the publishing institution (Universidad Autónoma de Nayarit).
  • Permanent Link (DOI): The complete bibliographic citation and the permanent DOI (Digital Object Identifier) link must be included. If a DOI is unavailable, authors must provide the official URL of the article on the journal’s website.
  • License Terms: The dissemination of the article must comply with the terms of the license under which the journal publishes its content. End users may download, share, and adapt the work provided that appropriate credit is given to the original source and that the material is not used for commercial purposes.

By encouraging the self-archiving of the Published Version (Version of Record), Revista Bio Ciencias seeks to enhance the visibility of published research, increase authors' citation rates, and ensure unrestricted access to scientific knowledge for the global academic community.

This policy promotes editorial best practices that prevent duplication and ambiguity in scholarly publishing while facilitating the widest possible dissemination and accessibility of scientific knowledge.

 

 

 

Digital preservation policy

 

Revista Bio Ciencias, published by the Universidad Autónoma de Nayarit (UAN) through the Office of Research and Graduate Studies, considers digital preservation a permanent commitment and responsibility shared by all personnel involved in its editorial management. This policy is not regarded as a secondary technical measure but rather as an essential guarantee for the long-term safeguarding of the intellectual content of officially published electronic archival documents.

The Editorial Board implements a coordinated set of procedures, infrastructures, and international standards to ensure that each information resource maintains five fundamental attributes over time: integrity, authenticity, immutability, originality, reliability, and accessibility.

  1. Preservation Infrastructure and Technological Framework

To achieve maximum resilience against technological obsolescence and ensure a distributed preservation ecosystem, Revista Bio Ciencias incorporates the following components into its preservation strategy:

  • Open Journal Systems (OJS): The journal uses Open Journal Systems (OJS) as its centralized institutional editorial management platform, providing efficient administration of editorial workflows, metadata, and structured storage of published content.
  • Digital Object Identifier (DOI): Each published article is assigned a persistent Digital Object Identifier (DOI) through Crossref. This permanent identifier ensures that article links and web locations remain functional and accessible over time.
  1. Information Backup and Preservation Strategy

The journal maintains a security protocol designed to ensure comprehensive storage and protection of data both within and outside the infrastructure of the Universidad Autónoma de Nayarit, according to the following operational criteria.

2.1 Geographically Distributed Storage

  • External Backup Copies: The Editorial Board performs a complete backup of the journal on a regular basis using external physical storage media. These backup copies are stored in a geographic location separate from both the primary and secondary servers, providing protection against natural disasters, infrastructure failures, or regional contingencies.

2.2 Local and Operational Preservation Management

Editorial Workstation Storage

Manuscripts and editorial files are systematically organized and maintained on dedicated journal workstations as well as on the Editor-in-Chief’s computer. Documents are preserved in both editable formats (e.g., Microsoft Word) and dissemination formats (PDF) to facilitate long-term preservation and efficient management.

  • Periodic Backup Procedures: Regular backups of local storage devices are performed using dedicated external storage units, ensuring continuous access to published content and minimizing the risk of data loss due to hardware failures.
  • Institutional Email Traceability: The journal's institutional email accounts serve as a secondary operational backup environment, preserving a complete historical record of communications, peer-review reports, editorial decisions, and interactions with authors.
  1. Digital Preservation Metadata Scheme

Structured metadata constitute the methodological foundation that enables the journal’s scientific production to remain discoverable, retrievable, and interpretable over time. All articles published by Revista Bio Ciencias include the following mandatory metadata elements:

  1. Authorship and Affiliation: Full names of all authors, institutional affiliations, and internationally recognized ORCID identifiers.
  2. Titles and Abstracts: The complete article title and structured abstract in both the original language and English. The journal may provide formal support for translation when required.
  3. Keywords: Conceptual descriptors selected preferably from recognized controlled vocabularies or specialized thesauri, provided in both the original language and English.
  4. Publication and Chronological Data: Official journal title, volume, issue, year of publication, page range (or unique article identifier), and official online publication date.
  5. Correspondence Information: Updated institutional contact information and email address of the corresponding author.
  6. Rights and Licensing Information: Statement of the applicable Creative Commons license (Attribution-NonCommercial-NoDerivatives 3.0 Unported) and the journal’s immediate open access policy.
  7. Scientific Indexing as a Decentralized Preservation Mechanism

As a complementary component of its visibility and preservation strategy, the presence of Revista Bio Ciencias content across multiple international scholarly platforms substantially reduces the risk of information loss due to changes in local technological infrastructure.

The journal is currently indexed in:

  • Web of Science (WoS) – Emerging Sources Citation Index (ESCI)
  • SciELO (Scientific Electronic Library Online)
  • DOAJ (Directory of Open Access Journals )

This broad distribution of metadata and scholarly records ensures that research published by the Universidad Autónoma de Nayarit remains discoverable and accessible to the global scientific community, regardless of future technical modifications to the journal’s primary website or hosting infrastructure.

 

Open science policy

Open Science practices promote the democratization of scientific knowledge, reproducibility, transparency, and global collaboration. In alignment with these principles, Revista Bio Ciencias has adopted the following practices:

  • Self-archiving and preservation in open repositories.
  • Use of interoperable electronic publishing formats such as XML-JATS.
  • Open data policies and the availability of research materials.
  • Adoption of a continuous publication model.

Open Access

Revista Bio Ciencias operates under the Open Access publishing model:

  • Readers: Readers have immediate, free, and permanent access to all published content without economic barriers or registration requirements.
  • Authors: The journal does not charge article processing charges (APCs), submission fees, or publication fees. All editorial and publishing costs are fully supported by the publishing institution.

Licensing: All content published in Revista Bio Ciencias is distributed under the Creative Commons Attribution 4.0 International License (CC BY 4.0). This license permits third parties to share, copy, distribute, reproduce, adapt, and build upon the published work in any medium or format, including for commercial purposes, provided that appropriate credit is given to the original author(s) and to the first publication in Revista Bio Ciencias.